Visitor management system is the process of tracking and managing visitors in your office, is important to both the information of your guests, as well as the knowledge of your staff. As you think about your office tracking system, there are some important reasons why you should consider using a modern visitor management software solution.
Know Who is In Your Office & Keep Check on Visitors
Ensuring employee safety is an important function of IT, HR, and workplace teams. Without a clear and simple process of registering and managing guests, your office may be subject to unwanted visitors entering the space. The hospitality tool is like an office guard – it helps to ensure that only authorized guests enter. As an added protection, the hospitality system enables people to print badges so that guests can be clearly visible to all employees. This gives employees a visual reminder of who the visitor is. Just knowing that such a system exists can be a barrier to unwanted intruders.
A visitor management system can help track who was in the area, especially, during COVID-19, as well as those who have been in office. In the case of a well-known COVID status on the site.
Lastly, in the event of an emergency, such as a fire or earthquake, the hospitality software can help authorities quickly ensure that everyone in the area is evacuated and counted. The ability to quickly diagnose the condition can be the difference between life and death.
Properly Manage and Secure Personal Data
Data security is a hot topic in today’s business world. It is important for all work and work flow. An analog approach to guest management is to have a publicly accessible, desk-filled logbook, handwritten pen, where anyone can easily access and scan data. This unsafe way of handling visitor data can lead to potential debt. The technology-enabled guest management system securely handles all visitor information and ensures that visitors can view only their personal data, as opposed to seeing the personal data of anyone who has visited in the past. Visitor management software can also be used for seamless management and secure storage of required legal documents that require guests to sign before entering your office.
Create a Modern Guest Experience
What kind of preview do you want to create for customers visiting your office? For those selected to come to the site to negotiate? Family and friends who come to your work? First impressions are important. Your guest management tool can create a consistent, high-quality and modern first impression for all guests. In fact, your hosting plan should provide a first impression before your guests even enter your reception area. Employees should be able to pre-register visitors easily so visitors know what to expect before coming to the site.
Digitize the Workflow and Save Time
Connect Visitor management software save your time for both guests and the company. With the guest management tool, guests will go through a very efficient entry process. Companies will be able to easily access visitor information at the click of a button, instead of navigating through a large number of paper logbooks. The NDAs and required legal documents will also be digitally stored and thus quickly accessible. In addition, companies will now have a rich set of statistics about the type of visitors entering their office, when they come, and how long they stay. Work teams can use this information to further improve office performance and processes.
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